Scientia's software solutions for Registrars and Student Administration include enrolment processing, clash-free timetabling, and quality management information systems.
Streamlined Enrolment Processing
Syllabus Plus automates much of the allocation of students to events and this greatly streamlines the enrolment process, saving costs and providing many other benefits.
Because the timetable has been constructed around student demand, and the starting point for students is a complete clash-free timetable that already meets their needs, the number of last minute enrolment changes is reduced.
There are also operational benefits: accurate module enrolment data is available at all times; waitlists are not required; student module choices are collected directly from the student using a browser; programme rules are validated.
- Students can complete their academic programme on time with the optional subject(s) that they want to take.
- On-line services allow students to adjust their timetable to better meet their personal situation.
Students can be grouped to improve learning. Students can see and adjust their personal timetable from a browser,
further reducing administration effort.
Quality Timetables
The automated timetabling software produces individual quality clash-free timetables for staff and students, ensuring:
- Travel times are reasonable - there is always sufficient time for staff and students to get from one location to another.
- Room and staff continuity - students go to the same rooms each week, and the same member of staff teaches all activities of a Module.
- Reasonable attendance requirements - activity times consider the preferences of staff.
- Research time is protected - academics who also do research get blocks of time for research.
The relative importance of the different factors that affect timetable quality can be set in the scheduling engine.
Quality management
Because Programme and Module delivery rules are easy to construct and maintain in Syllabus Plus, it is possible to prevent
students from selecting modules and activities that are not permitted within their academic programme of study.
When it is appropriate to approve variations for individual students, the system provides an audit trail that records the
change and this can be used for quality management.
